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COVID-19 Company Update Posts

COVID-19 (coronavirus) – Company Update- HAYNES STORES

All information shared via HR Communication emails are also available on the Employee Communications website. You can view the website by typing covid19.furniture757.com in your browser’s URL bar and submitting. You can submit your questions through the Employee Feedback link on the website listed above.  

HAYNES UPDATE

Tuesday 3/24 —open with a limited staff from 10-6 pm

–Haynes Associates if you are scheduled your management team will be confirming with you this evening.

As always things are subject to change.

Stay safe and well.

COVID-19 (coronavirus) – Company Update

All information shared via HR Communication emails are also available on the Employee Communications website. You can view the website by typing covid.furniture757.com in your browser’s URL bar and submitting. You can submit your questions through the Employee Feedback link on the website listed above.  

HAYNES UPDATE

This week —- closed Monday – Friday

As always things are subject to change.

Supervisors —it is imperative that all time should be loaded in Timeclock in a timely manner and approved based on prior communicated guidelines. If you have questions please submit them through the website, contact HR (757) 552-1500 or payroll at payroll@haynesfurniture.com.

Stay safe and well.

COVID-19 (coronavirus) – Company Update

All information shared via HR Communication emails are also available on the Employee Communications website. You can view the website by typing http://covid.furniture757.com in your browser’s URL bar and submitting.

We hope that you all are remaining well and taking care of yourselves and each other. The update today is to confirm what most already know, the stores and operations that have authorized openings have been staffed to reduced schedules. If you are a salaried or hourly associate, by now you should be aware if you have been designated as essential personnel. If you are unclear please speak to your immediate supervisor or you can submit your questions through the Employee Feedback link on the website listed above.

Store Hours for The Dumps (Outer Market and Virginia) and Haynes-reduced schedules.

Sun 11-6

Except–

PA-closed

IL- closed

Dumps

This coming week closed

Monday-Thursday

(essential personnel only)

Next weekend to be determined.

Haynes

This coming week

Sales Staff Monday – Friday–reduced schedules.

Sales Staff Saturday & Sunday–reduced schedules.  

(all others essential personnel only)

Supervisors —it is imperative that all time should be loaded in Timeclock in a timely manner and approved based on prior communicated guidelines. If you have questions please submit them through the website, contact HR (757) 552-1500 or payroll at payroll@haynesfurniture.com.

401(k) Plan Information

As we continue to provide you with what we hope is helpful information in a variety of areas, this communication will address the Company’s 401(k) Retirement Savings Plan.   Much of the information included here applies in general to any type of investment account, and some is specific only to our 401(k) plan.  We do understand that when the market experiences such extreme downswings as we’ve seen over the past two weeks, it can be a tremendous cause for concern.  We have attached materials provided by our record-keeper, Empower Retirement, which addresses specific information on market volatility.  Please take a few minutes to review this information.  Below is a link to a short webinar provided by Strategic Retirement Partners, our financial advisor group. This is intended to be informational only. If you wish to discuss your personal investments within the 401 (k) plan feel free to contact our designated Strategic Retirement Partners on 757) 645-3975. We think you will find this to be very informative, and we hope the information puts your mind at ease, at least to some degree.

Click this link Market Volatility video to review the short webinar referenced.

For our associates who currently participate in the Company’s plan, we’d like to remind you of certain plan provisions.  While we discourage any type of withdrawal from your 401(k) account, we do recognize that during times of crisis a withdrawal may be unavoidable.  Generally, certain types of withdrawals are available:

  • Hardship withdrawal – IRS defines hardship as withdrawal of funds for an immediate financial need to alleviate certain conditions, which includes prevention of eviction/foreclosure and catastrophic medical costs not covered by insurance.  Documentation must be provided.
  • In-Service withdrawal – If age 59-1/2 or older, can withdraw from any money type in which you are 100% vested (your contribution and company match funds).  If under age 59-1/2 can withdraw only from company match funds provided you are 100% vested.  In-service withdrawals are limited to 3 each plan year.
  • Loans – Minimum of $1000 to maximum of 50% of vested account, not to exceed $50,000.  Only one loan allowed at any time.  Payroll deduction required for repayment of the loan.

If you find that you must take advantage of any of the withdrawal provisions, you should contact Empower Retirement directly, either by phone or website.  Be sure that Empower is showing your current home address, phone number and email address.  If incorrect, you must update your personal information on Kronos.  We also advise notifying HR (hradmin@haynesfurniture.com) that you have requested a 401(k) withdrawal, as we may need to provide the updated home address information to Empower outside of our normal process, to expedite your request.

EMPOWER:   1.800.338.4015  or  www.empower-retirement.com/participant  

Hotline Telephone Numbers

To All Employees: —– (Supervisor for those employees who do not have access to email please distribute this notice and post in the break rooms).

We hope you and your families are staying safe and well. To give additional access to company communications we have created a website where all communications related to COVID-19 and the company’s latest information will be posted. You will be able to see all communications (with the latest post being at the top). 

You can view the website by typing covid19.furniture757.com in your browsers URL bar and submitting.

There is also an Employee Feedback form where you can submit questions or leave comments. This is being monitored and will be responded to by HR — 7 days a week, 7a-7p until otherwise notified. If you have information concerning your local community and businesses that you would like to pass along, please do that in the employee feedback form. We are still exploring a Live Chat option. Stay tuned.

As promised below are location hotline telephone numbers. They will provide you site specific up to date recorded information.

Hampton Roads 757-998-8839
Williamsburg 757-369-0685
Richmond 804-293-8421
PA 484-394-1133
GA 804-293-8425
AZ 480-210-6829
IL- Lombard 630-576-3152
IL-Deerfield 847-582-4707
IL-Addison 630-576-3170
TX-Houston 281-949-6736
TX-Dallas 469-983-6295

If you have questions or concerns you want to discuss or report, your Human Resources Team remains available and committed to supporting you.  HR Contact #  (757) 552-1500

Using Health Care Benefits

USING HEALTH CARE BENEFITS TO TAKE CARE OF YOURSELF AND COVERED FAMILY MEMBERS

During this current environment of uncertainty, and your everyday life having been turned upside down, we wanted to provide you with some information that will we hope will be helpful as you navigate through the steps of caring for yourself and your family. 

First and foremost, pay attention to your health.  Definitely avoid being in a crowd, and as much as possible avoid face-to-face contact with others.  Wash your hands frequently, and always after being out in any public area.  In the event that you do start feeling ill with the symptoms of COVID-19, take steps right away to learn if you need to be tested.   The Centers for Disease Control (CDC) recommends the following:

  • If you think you have been exposed to COVID-19 and develop a fever and symptoms, such as cough or difficulty breathing, call your healthcare provider for medical advice (be sure to call before going to the doctor’s office, urgent care, or emergency room)
  • Stay home except to get medical care
  • Separate yourself from other people in your home, this is known as home isolation
  • Wear a facemask if you are sick

We encourage you to visit the CDC website (https://www.cdc.gov/coronavirus/2019) for complete information as well as up-to-date information on how the Coronavirus is impacting the United States. 

We also encourage associates to contact your insurance provider to learn of any special coverage provisions have been implemented for any COVID-19 testing or treatment.  For those of you insured under the Haynes/Dump medical plans, Anthem will cover COVID-19 testing at no cost.   This applies regardless of the plan in which you have enrolled.

Further, to help you comply with the CDC recommendation of not visiting a medical facility if you are showing any symptoms, Anthem will waive all fees for any virtual medical visits through the “LiveHealth  Online” provision in our policy.  Shown below are the details of this and other measures that Anthem has put into place to help members.  Again, this applies to all members in any plan.

Here’s how your Anthem plan helps:

  • Check symptoms and get doctor visits from home. Members can download the free Sydney Care mobile app for a quick and easy way to evaluate symptoms. They can connect with a doctor through a LiveHealth Online video session or a Virtual Care text session right from their smartphone. The doctor they connect with can evaluate their symptoms, help them understand whether they’re at risk for COVID-19, and let them know whether they need to visit a local health care provider in person for COVID-19 testing. LiveHealth Online is available for members at no extra cost through June 14, 2020.

    Sydney Care is available to download now on Android or iOS. This app should accompany the Sydney Health app. Coronavirus Assessment functionality is in development and expected to be available within the next week. Members can also log in to their anthem.com account and connect to LiveHealth Online.
  • More flexible pharmacy benefits. Members can refill most prescriptions early. Anthem is relaxing early prescription refill limits, where permitted, for members who wish to receive a 30-day supply of most maintenance medications early.

    Additionally, our plan includes a 90-day mail-order pharmacy benefit and you should talk to your doctor about whether changing from a 30-day supply to a 90-day supply is appropriate. You can get their 90-day supply through our home delivery pharmacy for most medications. Call the Pharmacy Member Services number on their ID card to learn more.
  • If members need a COVID-19 test, it’s covered. Your Anthem health plan covers COVID-19 testing and the visit where they get the test with no out-of-pocket costs. If diagnosed as having COVID-19, your Anthem health plan benefits apply to treatments.  For specific coverage information for treatment, call the Anthem number shown on the back of your card.

STAY INFORMED!! (Control + click to open each document)

We will continue to keep you informed of any updates to our current insurance coverage.  We do recognize that the coverage information applies only to associates enrolled in the Company’s medical plans but much of this information will be helpful to all associates. 

For specific individual benefit questions please contact —

Benefits Manager, Shirley DiDomenico (757) 998-8944 or HR (757) 552-1500.

COVID-19 (coronavirus) – Company Update

To All Employees: —– (Supervisor for those employees who do not have access to email please distribute this notice and post in the break rooms).

Every effort is being made to stabilize the business and support our employees. It is our intention to provide you with regular updates about the day to day operations of our business. We recognize this information will help you stay informed, reduce stress and allow you to make plans related to your personal circumstances.  The following is the most up to date communication points we want to convey—

  • By now your supervisor should have discussed your schedule and status. One of the following statuses should apply to you–
  1. Essential personnel reporting to work location.
  2. Essential personnel telecommuting
  3. Temporary pay practice leave and/or reduced schedule .

If you still have questions about your status please contact your supervisor or HR for assistance. For your convenience an updated copy of the Temporary Pay Practice is attached.

Other communication focused efforts are —

  • Coming soon an employee dedicated website will be available for you to access current and factual information about the business. Once up and running you will be able to review updates and send communications/questions. We also encourage you to send information about your local community and business activities you think may be helpful to share. We are also exploring the option to provide live chat for our employees. More to come.
  • In our next communication we will be providing location specific telephone numbers that will give recorded updates with status information.  
  • Please ensure your information is updated in Kronos (address, email, telephone contact number etc.). This will help us reach out to you directly if needed.

If you have any other questions or concerns you want to discuss or report, your Human Resources Team remains available and committed to supporting you.

HR Contact #  (757) 552-1500 or email HRadmin@haynesfurniture.com

A Message from EJ Strelitz

To my associates–

We are welcoming customers (10a-6p) Thursday through Saturday, (11a-6p) on Sunday and planning the same for The Dumps Friday through Sunday.  We are ratcheting back receiving, transfers and deliveries (details tomorrow). Sales associates will be asked to work in smaller shifts through Sunday (PA excluded as a mandatory closing is in effect). All nonessential associates will work shortened schedules- to be communicated from your supervisor tomorrow. Teleworking is encouraged where practical. We are planned out through Sunday. We will communicate plans for post-Sunday operations as soon as possible. And of course, all this is subject to change.

This message is meant to update previous official communications (not to confuse!) However, the up to 2 week “sick pay” will now be extended to hourly and salaried folks who will miss work through Sunday. Temporary compensation changes for our incredibly valued sales associates are now top of my mind and will be communicated ASAP (delivered business appears ok through current pay period). We’ll get creative.

Randi, I and our family and the leadership team appreciate your strength and loyalty.

Love to all of you and yours. Sleep well. Safety first.

EJ and Randi.

*Supervisor for those employees who do not have access to email please distribute this notice and post in the break rooms

COVID-19 (coronavirus) – Company Update

To All Employees: —– (Supervisor for those employees who do not have access to email please distribute this notice and post in the break rooms).

Some reminders as we move forward. Safety first – each of us must gauge our personal situations and make the best decision for ourselves and our families. If you are sick and/or believe you have symptoms of COVID-19 (fever, coughing or shortness of breath), do not report to work, stay home and seek medical advice and attention. If you have an underlying health condition and are considered high risk, seek medical advice to determine if staying home is the right decision for you. If any of these apply to you, we request that you communicate with HR (757-552-1500). Please ensure you are using the temporary sick pay responsibly and communicating with your supervisor regarding any absence.

Today, Pennsylvania started mandating a closure of nonessential businesses for two weeks. As a result, Haynes/The Dump is considering additional options to continue to make work available at all allowed locations for those that can and want to continue working—more to come on this.

We encourage you to continually communicate your questions and concerns. In addition, we welcome all feedback on issues at your local level. As things rapidly change our commitment continues to be to communicate and adapt accordingly.  

Take care of yourselves and each other.

COVID-19 (coronavirus) – Company Update.

To All Employees: —– (Supervisor for those employees who do not have access to email please distribute this notice and post in the break rooms).

As promised, this is a status update communication. You are probably aware that Congress has introduced a Bill to provide paid leave and more. However, we recognize your norms and daily lives are being affected in advance of that bill being passed into law. Haynes/The Dump is continuing to responsibly assess the impact of COVID-19 (coronavirus) and take measure to address and support our employees. With multiple states and jurisdictions closing schools and other facilities we understand that in addition to caring for your own personal health situation you may also be challenged with taking care of dependent children and other family members needing your assistance. As a result we have further adjusted our Temporary Sick Pay Practice. Effective immediately —

Sick Leave: Employees can use the temporary sick pay available to them to care for themselves and/or a family member for any absence related to the impact of COVA-19. Please ensure you are using this paid leave responsibly and following normal absence reporting procedures, contact your immediate supervisor as soon as you are aware a COVA-19 related absence will occur but at minimum within 15 minutes of your regularly scheduled reporting time. Supervisors please code this time in TimeClock Plus with a note in the description that the absence is related to COVA-19, this will help accurately record and ensure your employee is paid as appropriate.

CORRECTION – Supervisors in Time Clock Plus note ‘temporary sick pay practice’

We will continue to monitor changes and assess options. Each of us must make the best decision for ourselves and our families during these challenging times. We wanted to highlight again,  if you are sick stay home. If you experience symptoms of respiratory illness (fever, coughing or shortness of breath), please inform Human Resources (HR) at [757 552-1500] and contact your health care provider.

We remain committed to provide updates and to support you as best we can, just as we know you will do the same for our company. Again, if you have any other questions or concerns you want to discuss/report please contact Human Resources.

Take care of yourselves and each other.